POLICIES | Black Wood Resort

Blackwood Resort – Privacy, Terms & Guest Policies

This condensed document combines Blackwood Resort’s Privacy Policy, Terms & Conditions, Guest Rules, Cancellation Policy, Event Policy, Media Policy, Assumption of Risk, and Accessibility Statement. By booking, entering, or remaining on the property, guests agree to all terms below.

Privacy & Data Use

Blackwood Resort collects limited personal information for reservations, communication, payment processing, marketing, and operational purposes. We do not sell personal data. Information may be shared with trusted service providers or as required by law. Reasonable safeguards are used, but absolute security is not guaranteed. Cookies and analytics tools may be used on our website.

Reservations, Payments & Cancellations

All reservations are binding agreements. Guests must be 21+ unless approved in writing. All payments are non-refundable unless explicitly stated. No-shows, early departures, weather events, travel issues, or personal circumstances do not qualify for refunds. Chargebacks will be disputed using these published policies.

Guest Conduct & House Rules

Guests must respect the property, staff, neighbors, and other guests. Parties, excessive noise, nauthorized guests, smoking indoors, illegal activity, fireworks, or unsafe behavior are prohibited. Maximum occupancy limits must be followed. Violations may result in immediate removal without refund and additional charges for damages or excessive cleaning.

Assumption of Risk & Liability

Guests assume all risks associated with a nature-based resort, including uneven terrain, wildlife, weather, pools, hot tubs, fire features, and wellness activities. Blackwood Resort is not liable for injuries, accidents, or loss caused by guest negligence. Liability is limited to the amount paid for the reservation to the fullest extent permitted by law.

Events, Retreats & Commercial Use

All events, retreats, workshops, weddings, photography, videography, influencer activity, or commercial use require prior written approval. Unauthorized events or commercial activity are prohibited and may result in termination without refund. Event hosts are responsible for all attendees, vendors, damages, and compliance requirements.

Media & Marketing

By entering the property, guests grant Blackwood Resort the right to use non-identifying photos or videos captured on-site for marketing purposes unless declined in writing prior to arrival.

Accessibility

Due to the natural environment, not all areas may be fully accessible. Guests with accessibility needs should contact Blackwood Resort prior to booking.

Acceptance

Blackwood Resort reserves the right to modify these policies at any time. Continued use of the website or property constitutes acceptance of the most current version. These policies are governed by the laws of the State of Texas.